Setting Properties of Document Attributes AwareIM Documentation

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====== Setting Properties of Document Attributes ======

The Document attribute type represents document files. The term “document” here has relatively broad sense. Usually document files are reports in the PDF format or MS Word or MS Excel files, however, essentially any file can be treated as document (see also [[docs:2000_concepts:0900_prod_feats:0200_working_with_docs_reports:0100_doc_man|Document Management]]). When an attribute of this type is shown on a form of the business object that owns the attribute //**AwareIM**// generates the Browse button that allows the user to attach any file as the attribute value.

Most properties you need to specify for attributes of the Document type are common to all attribute types – see [[docs:2500_config_apps:0700_add_edit_attributes:0100_common_props|Common Properties]]. The properties specific to the Document type are explained below:

===== Initial Value =====

The initial value property for attributes of the Document type are different from the Initial Value property of other attribute types explained in the [[docs:2500_config_apps:0700_add_edit_attributes:0100_common_props|Common Properties]] section. You can only initialize the attribute of the Document type with the name of a Document template defined in the business space version (see [[docs:2500_config_apps:1300_add_edit_doctemp|Adding/Editing Document Templates]]) or not initialise the attribute at all. 

If you initialize the attribute with the name of a document template //**AwareIM**// will automatically generate a document from the document template when the business object owning the attribute is created (see [[docs:2000_concepts:0900_prod_feats:0200_working_with_docs_reports:0200_doc_gen|Document Generation]]).

===== Stored in =====

You can specify where the documents will be stored (''Database'', ''File System'' or ''Amazon S3'') – see the explanation for the Stored In property of Picture attributes above.

===== Max. file size =====

If specified the value indicates maximum image size that can be stored in this attribute. If the user uploads a larger document, the document will be automatically rejected.

===== Allowed extensions =====

This property specifies file extensions that can be stored in the attribute. If user uploads a document with a different extension it will be rejected.

<callout type="primary" icon="true" title="note"> If you select “Embedded Spreadsheet” from the list of allowed extensions you will be able to edit the document at runtime using the Excel-like spreadsheet interface. For more details about this please read the “How to work with embedded spreadsheets” section in the How To Guide.</callout>

===== Zoho editing =====

This checkbox allows users to edit documents in-place using Zoho editors ([[http://www.zoho.com/|www.zoho.com]]) . Zoho provides powerful web-based editors to edit many types of documents – MS Word, MS Excel, MS Power Point, Open Office, RTF, HTML etc. The user edits the document using the browser and when he presses the Save button the modified document is automatically saved in //**AwareIM. **//The details are explained in the “How to let users edit documents” section in the How To Guide.

===== Office Online editing =====

This checkbox allows users to edit Microsoft Office documents in-place using Office Online editors. The user edits the document using the browser and changes are automatically saved in //**AwareIM. **//The details are explained in the “How to let users edit documents” section in the How To Guide.